The Workspace for Collaborative Editing is a suite of tools used by several editing projects run by the Institute for Textual Scholarship and Electronic Editing (ITSEE) at the University of Birmingham together with the International Greek New Testament Project (IGNTP). In order to create and manage accounts on the system we will need to collect information about you. Some of this information will be your personal data. Under data protection law, we have to provide you with very specific information about what we do with your data and about your rights. We have set out below the key information you need to know about how we will use your personal data.

The University of Birmingham's web page 'Data Protection - How the University Uses Your Data’ sets out much of this information' including how to ask any questions you may have about how your personal data is used, exercise any of your rights or complain about the way your data is being handled. The rest of the key information you need to know about how we used your personal data is set out below.

Who is the Data Controller?

The University of Birmingham, Edgbaston, Birmingham B15 2TT is the data controller for the personal data that we process in relation to you.

What data are we processing and for what purpose will we use it?

The workspace for collaborative editing supports the gathering and editing of data in relation to research projects run in ITSEE. When you set up an account we will collect:

We will also process your password which is required to give you access to the system.

Personal data will be processed for the purposes of:

What is our legal basis for processing your data?

The legal justification we have under data protection law for processing your personal data is that it is necessary to do so for our research, which is a task we carry out in the public interest.

Who will my personal data be shared with?

For the purposes of the research projects, we will share your personal data only with members of the project team who need to grant the correct permissions to you in order to use the system. The members of the team who will have this access may not be based in Birmingham and could be anywhere in the world. Managers not based at the University of Birmingham will have had their role approved by the IGNTP committee. Your ‘name for publication’ may be used to give you credit for your work when we publish any transcriptions made in the system and, where relevant, to recognise your contribution in publications that result from your work.

Sometimes, external organisations assist us with processing your information, for example, in providing IT support. These organisations act on our behalf in accordance with our instructions and do not process your data for any purpose over and above what we have asked them to do. We make sure we have appropriate contracts in place with them to protect and safeguard your data. If your personal data are transferred outside the European Union (for example, if one of our partners is based outside the EU or we use a cloud-based app with servers based outside the EU), we make sure that appropriate safeguards are in place to ensure the confidentiality and security of your personal data.

How long will my personal data be kept?

Your email address, first and last name and login details will be retained until your account is deleted or due to technical reasons the project is moved to a different system. Your 'name for publication' may be retained for the long term in association with the data you have generated on the system and in order to be able to correctly credit you.

Are changes made to this webpage?

This privacy notice is effective from 23rd February 2020 and is reviewed when necessary. Any changes will be published here.